1.01 The name of this organization shall be the "Edgewood Alumni Association" also to be referred as the "Association" or "EAA" in this Charter.
1.02 The objective of this organization is to promote awareness, support and pride among alumni, students and the community. The organization also wishes to promote student and alumni activities; preserve the heritage of Edgewood Regional High School and to solicit membership for the organization.
2.01 Membership in the EAA shall be open to all alumni of Edgewood Regional High and members of the local community.
3.01 Regular meetings of the EAA shall be held on the first Tuesday of each month (unless otherwise noted), and shall commence promptly at 7:00 PM in the Teacher's Lounge of the Edgewood Senior High School. The date and time may be changed by a majority vote of the members.
3.02 Special and/or emergency meetings may be held at any time upon the call of the President, the call of a majority of the Executive Committee or upon the written request of thirty-five (35%) percent of the total Membership addressed to the President.
3.03 The Corresponding Secretary shall notify all Association Members of the date and time of such meetings, at least (3) days prior to said meeting, by written or oral communication.
3.04 Three (3) officers must be present for a legal meeting to be conducted.
3.05 All Association members shall have the right to speak. Non-members shall also have the right to speak at meetings and functions.
3.06 At the appropriate hour set for the regular meetings, the President shall call the meeting to order.
3.07 The order of business at all regular meetings shall be as follows (As called for):
4.01 Robert's Rules of Order shall govern the conduct of all meetings which are required to or may be held in accordance with these By-Laws.
5.01 The basic requirement for approval of any motion or resolution is a majority vote of the members present. A majority vote means more than one-half (>50%) of the votes cast by persons in attendance at the regular or properly called special meeting(s), without regard to abstention.
5.02 Abstentions shall be permitted, however, abstentions shall be counted in determining a majority vote.
5.03 Proxy votes are not permitted.
5.04 All active members shall be permitted to vote at a regular or properly called special meeting(s).
6.01 Any Member shall be eligible to hold the offices of President, Vice-President, Treasurer, Recording Secretary, Corresponding Secretary, Sergeant at Arms or Parliamentarian of the EAA.
6.02 Candidates for each of the offices of the EAA shall have their names placed in nomination by any member of the EAA.
6.03 The nomination for Association Officers shall be conducted at the January Regular Meeting. Thereafter, no other nominations shall be conducted except pursuant to Section 6.06.
6.04 All persons who are present for their respective nomination shall indicate prior to the closing of nominations for the of fice if they accept or reject the nomination.
6.05 All persons not present for their respective nomination shall certify, in writing, their acceptance or rejection of the nomination to the Recording Secretary prior to the beginning of the next regular meeting.
6.06 In the event there is no nominee(s) for any of the office(s) at the time of the election, nominations shall be re-opened at the appropriate date(s) in order fill the position(s), all nominees must be present.
6.07 The election shall take place at the regularly scheduled February Meeting, at which time, the successful candidates will be installed into office.
6.08 The election shall be conducted by secret ballot.
6.09 All officers shall hold office until his or her successor is elected.
6.10 An office shall be declared vacant if an officer submits his or her resignation or in the event that an officer misses three (3) consecutive meetings, without just cause. Just cause shall be determined by a majority vote of the Executive Committee.
6.11 Any office declared vacant in accordance with 6.10, shall be filled for the duration of the un-expired term by the President.
7.01 The President shall preside over all meeting of the Association; sign all orders and checks properly authorized by the membership; serve as an ex-officio member of all standing committees; faithfully abide by these by-laws and execute the decisions of the Edgewood Alumni Association.
7.02 The president shall appoint all members of any Executive Committee in accordance with 8.01, and shall serve as the Chairperson of the Executive Committee.
7.03 The president shall appoint all members of any Standing Committee.
7.04 The President shall appoint, with the advice and consent of Association Chairperson, the members of any Special Committee(s).
7.05 The Vice-President shall assist the President in the performance of his or her duties.
7.06 In the Absence of the President, the Vice-President shall perform all the duties of the President.
7.07 The Treasurer shall be the custodian of all funds paid to the Association.
7.08 The Treasurer shall keep detailed financial records of all accounts receivable and account payable; make a detailed financial report at each meeting stating the current balance and all receipts and disbursements since the last report; and countersign all checks approved for payment by the Association.
7.09 The Treasurer shall maintain complete and accurate records of all moneys received and disbursed by him or her.
7.10 The Treasurer shall prepare and file such statements as may be required by law.
7.11 The Recording Secretary shall take full and accurate minutes of all meetings; maintain an attendance book for all officers, Executive Committee and members; shall have minutes approved or corrected at the next meeting by a majority of members.
7.12 The Corresponding Secretary shall prepare and mail notices of all meetings to the local newspapers and other media; conduct the correspondence of the Association; and perform any additional tasks as requested by the President or by duly approved motion of the members.
7.13 The Sergeant at Arms shall assist the President in maintaining order at all Association meetings.
7.14 The Parliamentarian shall assist and advise the President as to all matters pertaining to EAA business; ensure that all rules or order and By-Laws and interpret and render opinions concerning the By-Laws. The Parliamentarian shall be a non-voting member of the Executive Committee.
7.15 The office of the Immediate Past-President shall be filled by the individual who was President of the Association during the previous year.; (The same person cannot hold both offices). One may continue to hold this office from year-to-year in the event that the current President wins re-election.
7.16 The Immediate Past-President shall be available to render guidance and advice to the new President. The Immediate Past-President shall not be counted for purposes of a quorum under Section 3.04, but shall be a member of the Executive Committee.
8.01 The President, with the advice and consent of the Association Chairperson, shall appoint an Executive Committee consisting of the following:
8.03 A quorum of more than one-half of the Executive Committee Members shall constitute a legal meeting.
8.04 Meetings of the Executive Committee shall be held at the dates and times selected by a majority of the members, but not less than one meeting per quarter.
8.05 A majority vote of the members present is required for the approval of any measure.
9.01 There may be one, or more, of the following standing committees of the EAA:
9.09 The President shall appoint the Chairperson of each Standing Committee
9.03 The Chairperson shall select at least three (3) other members to sit on his or her committee.
9.04 The Fund Raising Committee is responsible for organizing and planning a program or programs in an effort to raise funds for the EAA.
9.05 The Newsletter/Media Committee shall be responsible for organizing, producing and disseminating information to Alumni, students and the media.
9.06 The Activity Committee shall be responsible for organizing, planning and implementing Association Activities.
9.07 The Scholarship Committee shall be responsible for the planning, promoting and awarding of scholarships to eligible students of Edgewood Regional High.
9.08 The Chairperson of each Standing Committee shall provide a monthly report to the membership of the EAA. Reporting will be handled at the appointed meeting dates and times. This Committee will work in concert with other committees in order to maximize awareness to the members.
10.01 The President, from time to time, may appoint such Special Committees for specific purposes that the Association deems advisable.
11.01 These By-Laws shall become effective immediately upon adoption.
11.02 Any proposed amendment(s) or revision(s) to these By-Laws must be submitted, in writing, signed by at least five (5) members of the EAA to the President of the Association.
11.03 The proposed amendment(s) or revision(s) must be submitted to the entire membership of the EAA at least thirty (30) days prior to the meeting at which such proposed amendment(s) or revision(s) is scheduled to be considered and voted upon.
11.04 Any proposed amendment(s) or revision(s) shall be adopted only in the event that they are approved by an affirmative role call vote of two-thirds (2/3) of the members present at the meeting. Any proposed amendment(s) or revision(s) so adopted shall be effective immediately, unless the proposed amendment(s) or revision(s) states otherwise.